Business Unit:
Pennrose Management Company

HR Coordinator

Pennrose Corporate Office


Metro Area:
Philadelphia/Wilmington/Atlantic City


Postal Code:

Job Summary
Responsible for providing administrative support to the Vice President of Human Resources, Employee Development Manager, HR Business Partners and backup for the Payroll functions within the company. Assists with employee relations and unemployment compensation functions. Assists with projects and recruiting functions as needed. Assists with processing payroll as a backup to the payroll supervisor, maintaining associate payroll records, and preparing and distributing payroll and associated reports.

Job Duties
• Safety Committee/ Workers Compensation:
o Point of contact for HR Department
o Attend Safety Committee Meetings on behalf of HR department
o Update HR Business Partners on topics discussed as needed
o Document and update Agenda Minutes
o Maintain Safety Committee records
o Prepare minutes for upcoming meetings
o Post meeting minutes on Sharepoint
o Submit Workers compensation claims to appropriate vendor
o Coordinates workers compensation processes, including managing open claims, follow up, and payments
o Manage existing claims
• Benefit Vendor Management
o Point of contact for coordinating meetings
o Work with VP of HR to reconcile bills from benefits providers to ensure accuracy and assists with payment allocations
• Wellness:
HR point of contact for the following:
o Monthly Wellness Initiatives
o Wellness Calls
o Yearly Wellness Plan
• Legal:
o Assisting with pulling all timesheets, payroll related files and sending requested documents to appropriate requestors.
• New Hire Orientation:
o Update New hires’ records with routine-period feedback
o Prepare new hire packets
o Coordinate and conduct New Hire Orientation for all locations
o Ensure the timely and accurate submission of all required new hire documents and trainings. Follow up as necessary
• Processing and verifying invoices and submitting to Accounts Payable
• LTD paperwork – complete and submit to vendor
• Complete and submit Unemployment Paperwork – Payroll data only
• Complete and submit PAF’s for FMLA approvals, Terms, Manager changes, etc. to payroll
• Employment Verifications
• Serve as first point of contact for all general HR incoming calls and responds/routes appropriately
• Provides quality customer service and continued support to all associates for human resources related inquiries. Maintains knowledge of company and department policies and procedures, and provides consultation to associates as necessary
• Assists Recruiting Department with job fairs, scheduling interviews, reference checks, etc.
• Maintains personnel files, ensuring files are accurate, updated, and compliant
• Prepares reports in conformance with legislated requirements and organizational needs

• As Back-up to the Payroll Supervisor:
o Assists with processing bi-weekly payroll for approximately 500 associates in multi-state/site locations, including collecting timesheets, calculating hours paid and overtime, inputting information into payroll system, and generating paychecks
o Reconciles accounts and provides analysis
o Recommends improvements to payroll policies and procedures
o Works with Payroll Administrator, management, and associates to resolve payroll issues
o Enters new hire, termination, and updated associate information into payroll system
o Prepares periodic reports (e.g. payroll totals, accruals, deductions)
o Processing of all tax-related forms and reports
o Files and secures timesheets, payroll records, and other payroll-related documentation
• Additional duties as assigned


• Bachelor’s degree preferred in Human Resources or Business

• One or more years Human Resources Coordinator experience
• Experience counseling employees
• One or more years payroll experience

Knowledge, Skills, and Abilities
• Intermediate knowledge of federal, state and local employment law
• Intermediate knowledge of applicable federal, state and local wage and hour laws
• Intermediate knowledge of ADP payroll system
• Knowledge of Real Estate industry a plus
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent analytical and problem solving skills
• Excellent written and verbal communication skills
• Ability to work independently
• Ability to contribute to a team
• Ability to organize and prioritize work
• Ability to perform in a busy, multi-tasking work environment
• Ability to work with all levels of staff and management
• Ability to perform moderate lifting (at least 15 lbs) with or without a reasonable accommodation.
• Requires ability to read, speak, and comprehend the English language

Additional Requirements
• Requires the ability to travel (to properties, offices, agencies, etc.)
• Valid driver’s license preferred. This requirement could change depending on the staffing and needs of the company

Apply Now

Terms of Use | Privacy Statement | About PeopleAnswers | Contact Us

Copyright © 2014 Infor. All rights reserved. The word and design marks set forth herein are trademarks and/or registered trademarks of Infor and/or related affiliates and subsidiaries. All other trademarks listed herein are the property of their respective owners.