The Administrative Coordinator conducts the in-store accounting procedures necessary to meet the company’s financial reporting requirements. This position is responsible for all cash and funds control pursuant to Sprouts policies and procedures, as well as timekeeping and payroll transmission. The Administrative Coordinator may also check the accuracy of figures, calculations and postings pertaining to business transactions recorded by other workers.
Totals all checks, cash and credit cards from the previous day
Balances the safe daily
Maintains a refund report and verifies all refunds
Prepares bank deposits and records all data for cash, checks, food stamps, WIC instruments, charges vendor coupons
Makes over and short report for previous day's sales
Troubleshoots balance differences
Correctly prepares all daily and weekly sales and cash reports
Responsible for cash handling and security in the office area
Issues, collects and verifies cash tills from Cashiers at beginning and end of shift; verifies the change drawer with opening Front End Manager
Orders change (coins/bills) delivery as needed. Also verifies change order
Makes out sales reports for each department
Verifies time cards for payroll; reviews and edits daily time punches
Entering Store Schedules on a weekly basis
Maintains a high level of integrity and confidentiality
Ensures standards of customer service are met
Ensures all store office functions are completed correctly and on time
Keep office supplies in stock and store files up to date
Maintains current knowledge of office procedures and policies relating to cash reports, register checkups, deposits, and checks
Assists in maintaining adequate Front-End security to control cash, shrink, and dishonesty.
Customer service to include handling telephone calls
Orders office supplies to maintain an effective stock level
Assists new hires with new-hire paperwork; reviews for completeness and forwards to corporate HR in a timely manner
Ensures Bookkeeper’s office remains clean and organized
Other related duties as assigned
Knowledge, Skills and Abilities
High school diploma at a minimum with an associate degree in business or accounting preferred, along with 1-2 years’ experience in a related job; or an acceptable combination of education and experience
Detail-oriented to avoid making errors and to recognize errors made by others
Discreet and trustworthy due to frequent contact with confidential material
Strong communication and interpersonal skills with the ability to communicate clearly and concisely, verbally and in writing
Strong aptitude for numbers
Proficiency in Outlook, Excel, and Word with knowledge of specialized bookkeeping or accounting software
Ability to operate calculator, computer, and other general office equipment
Excellent organizational skills, with the ability to prioritize work and perform several tasks concurrently with ease and professionalism
Ability to work varied hours/days as business dictates
The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this position or that a team member encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Most work is performed in a normal store retail environment
Lift and carry materials weighing up to 20 pounds
Operate a variety of standard office equipment including a computer, telephone, calculator, copy and fax machine requiring continuous and repetitive arm, hand and eye movement
Some heavy lifting involved
This job may have specific physical demands including, but not limited to, the following: ability to lift up to 75 lbs.; ability to operate machinery with moving mechanical parts; and ability to bend, reach, kneel, squat, stand for a long period of time and push/pull heavy loads. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
Qualified candidates will be contacted. To learn more about all of the benefits of working at Sprouts and how you can become part of our growing team, apply on-line at www.sprouts.com/careers. Sprouts Farmers Market is an Equal Opportunity Employer.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties, responsibilities, and requirements. Sprouts’ management reserves the right to amend and change duties, responsibilities, and requirements to meet business and organizational needs as necessary.